Safety File Request

Request your Health & Safety File.

Tell us about your company, the site and the work. We use this to build your HSE plan, risk assessments, method statements, appointments and registers.

  • Only fields marked * are required. Fill in what you know; we will phone you about the rest.
  • Your answers are saved on this device as you type, so you can come back later.
  • No uploads. After you submit, e-mail your documents to michael@cmkss.com with your reference number, or share a OneDrive / Google Drive link.
1

Your details

New file or revision?
2

Company details

Spell the names exactly as they must appear on the file.

Any serious incidents in the last 3 years?
3

Client & project

The client / principal contractor and the site you will work on.

Used to find the nearest hospital, SAPS and fire station.
4

Client requirements

Tick what the client requires. Please e-mail us the client's H&S Specification: the file is built on it.

The client requires / has issued
5

Scope of work

The risk assessments and method statements are written from this, so be specific.

6

High-risk activities

Tick every activity on this site. Each one gets its own risk assessment, method statement and safe work procedure.

Activities on this site
7

How the work will be done

Short answers are fine. This becomes the method statements.

8

Plant & hazardous substances

Plant, machinery & equipment

Hazardous chemical substances (an SDS is needed for each)

9

Key safety people

OHS Act s16(1) / 16(2) and the people who run safety on site. Signatures are added on the printed file later.

16(1) CEO / Managing Director *

16(2) Delegated person

Construction Manager

Construction Work Supervisor *

Safety Officer *

Health & Safety Representative

First Aider

Safety Officer on site
10

Tasks, hazards & risks

List the tasks in the order they are done. Example: "Erect scaffold to 6 m | tubes & fittings, spanners | fall from height, falling objects | serious injury | trained erector, harness 100 % tied off, barricade below".

Task register

11

Legal appointments

Everyone appointed on this site, with the certificate they hold. Only the roles that apply to your work.

Appointments

12

Employees on site

Everyone who will work on this site. Medicals and certificates must be valid until the project ends. You may e-mail your own list in the same format instead.

Employee list

13

Documents

Do NOT upload documents here. E-mail them to michael@cmkss.com with your reference number in the subject (you get it after submitting), or share a OneDrive / Google Drive link below.

Documents you will send
14

Emergency arrangements

If you leave these blank, CMK looks up the nearest hospital, SAPS and fire station from the site address.

15

File preferences

Leave the defaults if you are not sure.

Delivery
Registers & checklists
Lever arch files
16

Declaration

Your information is sent securely to CMK Safety Solutions and used only to compile your safety file. Form CMK-HSE-REQ-001 Rev 1.